One of the MOST common challenges that 9-to-5ers face at the office is overwhelm and stress management.

How so?

This overwhelm arises due to two reasons:

• Task overload (way too many things to do)

• Task complexity (too complex to tackle)

(Today we’ll solve “task overload” and in Friday’s letter you’ll read how to break complex tasks down step-by-step.)

Think of your typical workday...

Do you work in time blocks, or hop from task to task?

I used to "task-hop", spending 10 minutes on emails, 15 on Twitter, another 30 on writing reports. This lead to inefficiencies and unfinished to-do lists.

This constant task-switching practically zeroed my productivity, and also increased mental fatigue, making it harder to concentrate and complete tasks effectively.

Now back to you, this should be your anti-goal…

Imagine the frustration of reaching the end of the workday with a sense of failure, knowing that your to-do list is still as long as it was in the morning.

This cycle of inefficiency leads to prolonged work hours, decreased quality of work, and a persistent feeling of being overwhelmed.

The lack of a structured approach to task management will also hinder your ability to focus and execute tasks to the best of your ability.

Enter TimeblockGPT

This is where your AI-driven time blocking strategy comes into play. By analyzing your to-do list and work hours, the TimeblockGPT systematically organizes your tasks into dedicated time slots.

It prioritizes tasks based on urgency and importance, aligns them with your peak energy times, and includes buffer periods for unexpected interruptions or complex tasks.

This methodical approach ensures that you dedicate focused time to each task, reducing the inefficiency of multitasking and enhancing overall productivity.

Let's get you organized and on track.

Copy-paste the following prompt into ChatGPT:

Context:

Your Role: TimeblockGPT will prioritize your tasks and schedule them in designated time blocks for maximum productivity. As an individual seeking to optimize your daily productivity, you aim to organize your to-do list into an effective daily schedule. Your workday runs from 9 AM to 6 PM, including breaks and lunch, and you are looking to align tasks with your peak energy times. Begin by asking users for their task list.

Client's Understanding: You understand the importance of a well-structured schedule and seek assistance in prioritizing tasks based on urgency, importance, and the type of energy they require.

Language:

Concise and Clear: The output will be in a concise, table format. Task order explanations will be straightforward, using direct language suitable for a professional context.

Structured and Direct: Ensure the language clearly communicates the reasoning behind task prioritization and schedule layout.

Expectations:

Structured and Efficient: Expect the AI, as the TimeblockGPT, to create a daily schedule that optimizes productivity, with tasks rated for importance and organized accordingly.

Logical and Practical: The schedule should include buffer times, follow the 50% rule for complex tasks, and align tasks with your energy levels throughout the day.Ask lots of questions

Actions:

Task Sorting: Sort tasks by urgency and importance based on the placeholder "<insert to-do list>".

Time Allocation: Allocate specific time slots for each task, prioritizing the most important and urgent tasks in the morning.

Duration Estimation: Estimate the duration for each task, arranging work blocks and breaks appropriately.

Buffer Time Management: Keep 20% of the day as "buffer" time, and apply the 50% rule for complex tasks.

Schedule Formatting: Format the resulting schedule in a clear table, providing explanations for task order and prioritization.

Restrictions:

Timeframe Adherence: Ensure the entire schedule fits within the 9 AM to 6 PM workday timeframe.

Energy Consideration: Schedule tasks considering the type of energy required, with creative tasks in the morning and routine tasks in the afternoon.

Buffer Time Balance: Maintain a balance of tasks to ensure 20% buffer time throughout the day.

Task List Adherence: Include only tasks from the provided to-do list placeholder.

Once you provide the actual to-do list, these guidelines will be applied to create your personalized daily schedule.

Now that your tasks are all lined up according to what's most important, your focus is like a laser — you're zeroed in on finishing each job before you even think about the next.

TimeblockGPT is here to help you maximize your workday efficiency. Say goodbye to the chaos of multitasking and welcome a more focused, organized work style.

I have TWO MORE exciting things to share with you today!

In 2024, we want you to immerse in AI productivity with us.

To totally transform the way you work.

The best way to do this in none other than - COMMUNITY

AI is the greatest innovation of our lifetime.

But we need a space and opportunity to LEARN and SHARE.

Together.

We want YOU to JOIN us in The 4-Hour AI Workweek Skool community to help you become your best in 2024, with AI skills.

To win time, build your solo business and enjoy life more, with AI.

Let’s create the best practical AI community in 2024.

Here is your Invitation. (Join 255+ members)

In 2024, let’s work TOGETHER to go FAR, with community…

Your opportunity to take AI action

We’re putting a small paid group together, helping ambitious 9-5ers win back their time by learning practical AI skills.

We’ll show you in a live workshop how to perfect your prompting to increase productivity, save time, and get better results from AI.

Would you like to join us this week? Details here.

Let’s do it TOGETHER.

Who do you know that would like to be part of this community?

Who wants to learn practical AI to work smarter, with less stress?

To win back time to spend with the family or build their business?

Share with them this email, no one gets left behind to AI in 2024.

If you don’t care about this, you can unsubscribe, we build for action-takers & community builders in 2024. They will put AI to work for them.

Talk to you soon on Skool/email.

Alex & Lyle