Monday, smooth AI operator! Let’s make AI work more, and you less, in 5 min:

Let’s talk about managing projects today.

Whether you like it or not, you will have to manage them, at work or your private life (birthdays, events, meetings, team events).

And they can go sideways…

Managing a project efficiently often boils down to accurately estimating the effort required.

Underestimating leads to missed deadlines and burnout (happened to me 2 times), while overestimating wastes resources.

Think about the last time you underestimated a project's effort. You probably ended up working late nights, stressed, and possibly missing the deadline. This affects your productivity and also your well-being and team morale.

But here’s how you can leverage AI to nail your project estimates every time. Here’s a simple, actionable plan to get started:

1. Start by clearly defining the scope of your project. Use ChatGPT to help you brainstorm and outline all tasks involved.

Prompt:
"ChatGPT, I need help defining the scope of my project. Can you help me list all the tasks required to complete [Project Name]?"

2. Once you have your task list, break them down into smaller, manageable parts. This makes it easier for the AI to estimate the effort required for each segment.

Prompt:
"ChatGPT, can you help me break down the task [Task Name] into smaller, detailed steps?"

3. Ask the AI to estimate the effort required for each task. Provide any relevant details such as team size, complexity, and deadlines.

Prompt:
"ChatGPT, based on a team of [Team Size] and the following details [provide details], how much time and effort will be required to complete [Task Name]?"

4. Compile the AI's estimations into a comprehensive project timeline. Adjust as necessary based on your team's input and real-world considerations.

Prompt:
"ChatGPT, can you help me compile these estimations into a project timeline? Also, suggest any adjustments if needed."

5. At the end of each project, review the actual effort against the AI's estimations to continuously improve accuracy.

Prompt:
"ChatGPT, can you help me review the project effort estimations versus actual effort for [Project Name]? What can we improve for next time?"

By following these steps, you will work smarter, AI-enhanced and make your human life less stressful.

I wish I had this 3 years ago…

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Previous issue, in case you missed it:

It happened: AI is BETTER than human+AI

- Alex

P.S. if you have questions or looking for solutions, just answer this email, I try to answer and be helpful, I’m a human, not an AI. Yet.